Tubman Resource Room Booking Request

This form is to request a booking for Harret Tubman Institute's Resource Room (314 York Lanes, 3rd Floor).

**PLEASE READ**

The Resource Room is a Hyflex room, equipped with the following: Computer, projector, speakers with built-in microphone, wireless lapel microphone (required for hybrid events), auto-tracking camera (front-facing), slideshow remote control, and wireless screen-share connection via AirMedia.

If your event is a more than two days or if food will be served at the event, you are required to upload a cleaning confirmation (requests are made through Maximo).

Your cost centre will only be charged if we determine post-event cleaning is required. This is a shared space for the Tubman community. Maintaining cleanliness and returning the room to the original format is expected and appreciated for the next group.
- Please ensure the coffee/tea table does not have food/garbage/spills.
- Tables and chairs should be returned to the conference-style square shape with chairs tucked in.
- Log out of the computer and "shut down" the Hyflex system.

Name of Event Contact Name of Event Contact First Last
Event Contact's Job/Position Title
York Email Address (enter another email address if you do not have a York email)
Cellular Phone Number Cellular Phone Number - ### - ### ####
Name of Signing Officer (supervisor/director/cost centre owner, etc.) Name of Signing Officer (supervisor/director/cost centre owner, etc.) First Last
Signing Officer York Email Address
Signing Officer's Job/Position Title
Cost Centre
Your cost-centre will only be charged the cost for replacing the key if it is lost/not returned; or if cleaning is required.
Event Details
Event Title
Event Description
Maximum of 800 words allowed. Currently Entered: 0 words.
Event Start Date Event Start Date / MM / DD YYYY
Event End Date Event End Date / MM / DD YYYY
Event Start Time Event Start Time : HH MM AM/PM
Event End Time Event End Time : HH MM AM/PM
Event Frequency - If you're requesting multiple dates/times for an event, please list them here.
Number of Participants. Maximum capacity of the Resource Room is 35.
Must be a number less than or equal to 35.
Will food be served at this event?

Will food be served at this event? Yes No

Please note Tubman is not responsible for catering.
If your event is a more than two days or if food will be served at the event, please upload the cleaning confirmation (request made through Maximo).

Attach Files
List any audio/visual equipment (microphones, etc.) required for your event. The Tubman Resource Room is equipped with the following: Computer, projector, speakers with built-in microphone, wireless microphone, auto-tracking camera (front-facing), and wireless screen-share connection via AirMedia.
Resource Room Rules & Guidelines

• Please note that classes are not permitted in this room.
• Ensure that all furniture/room equipment is reset to the original setting (tables arranged in a square conference-style) before you leave the space.
• Tubman is not responsible for the set-up or operation of A/V equipment in the room. For assistance, please email askit@yorku.ca or call ext. 55065.
• Do not remove any furniture, desks, chairs, or books from the rooms.
• Do not damage the wall/use sticky tack or tape to mount posters onto the walls. This can cause damage to the interior.
• Do not leave garbage/food behind in the room (on chairs, tables or floor). If additional garbage bags are required, please make arrangements with Facilities at
ext. 22401.
• If you no longer need the room, please provide a minimum of 24 hours' notice of cancellation by sending an email to tubman@yorku.ca.
• If you do not return the key for the room, your cost-centre will be charged the cost for replacing the key.
• If food is served at the event and there is no cleaning confirmation uploaded to this form; if the event is longer than 2 days; and if post-event cleaning is required, cleaning service will be charged to your cost centre.
• Tubman has the right to decline requests if the Resource Room Rules & Guidelines are not adhered to.
I agree to the Harriet Tubman Institute's Resource Room Rules and Guidelines.

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Tubman Resource Room Booking Request

Tubman Resource Room Booking Request

Event Details

Resource Room Rules & Guidelines